Best Document Management Software for PC | 2022 Review

What is Document Management Software?

Document Management software encompasses a wide range of features and functionalities, many of which are critical to effectively running a business. Many small to midsize businesses, such as legal firms, creative firms, or media and publishing organizations, aim to go paperless and are looking for the right document management software to do so.

For small businesses, efficient document management software can make for better overall performance for several reasons. Well, the most basic reason is having a place to store and organization documents, version control, workflows, access permissions, data protection, etc. And a document management tool is also supposed to classify data that can completely change the way your organization maps.

Document Management Software You Can Use to Improve Efficiency at Business

If you are looking around for a qualified document management software, then you can go on reading. In this part, we have collected some document management software you can use to improve efficiency at business.

Nitro PDF Reader (64-bit)

Nitro PDF Reader allows you to create PDF files from over 300 different formats. Comment, review, and collaborate. Fill and save PDF forms. Extract text and images. Add a scanned image of your signature and use QuickSign to electronically sign and return documents in seconds. Nitro Reader utilizes the Microsoft Office-style Ribbon interface, The Quick Access Toolbar (QAT) allows you to create an easily accessible group of shortcuts to the tools you use most frequently. Nitro Reader offers navigation panes, including Pages, Bookmarks, Comments, Output, Signatures, and Attachments, allowing for easy navigation of larger documents, and providing a central location for additional content.

Nitro PDF Reader allows you to make notes and edit PDFs as well as simply read them, offering a huge advantage over other free PDF software options.

• Quick start guide

When you launch this program for the first time, it opens a quick start guide that runs you through the basic operations.

• Sign and mark up documents

Nitro allows you to add notes and mark up a document, as well as to easily sign a form with your electronic signature.

• Easy PDF creation

If you need to create a PDF, you can just drag and drop files into Nitro. It recognizes more than 300 other file types and allows you to create PDFs from them.

PDF ReDirect

PDF ReDirect is a fast, free, and easy-to-use PDF creator. It has no restrictions, no watermarks, no spyware, no adware, and no pop-up advertisements. Features include encryption, full merging and PDF preview. Available in English, Deutsch, Portugues, Czech, Espanol, Francais, Norwegian, Nederlands, Italiano, Chinese, and Japanese.

PDF-XChange Viewer

PDF-XChange Viewer allows users to View Adobe-compatible PDF files and performs additional functionality. It features viewing, printing, exporting PDF's to numerous image-based file types, page commenting and annotations, type directly on a PDF page, simple find, and advanced search.

BlueDoc

BlueDoc is a document management system. When you use BlueDoc DMS, you have the advantage of a powerful system necessary for designing, storing, and controlling the documents in the electronic format.

The key features of this document management software are the following:

* You can define your own categories of documents and assign them additional information for classification purposes, thus simplifying their further retrieval from a repository.

* Documents can be grouped and organized into folders having a hierarchical structure.

* Featuring an efficient indexing engine, BlueDoc allows you to easily request queries based on multiple criteria, which may include even full-text search for popular file formats such as Word, Excel, PowerPoint, PDF, HTML, text, and so on.

* BlueDoc is a web based server designed especially for concurrent usage by many users. It gives you the possibility to create user groups with detailed specifications of rights and access levels to various stored folders and documents.

* Using BlueDoc you can define workflows to improve the circulation of the documents in your office. The workflow definition can be easily accomplished using the provided graphical tool, which let you detailing the characteristics of the workflow by establishing the component tasks and assigning them to users.

* As the document undergoes various modifications, new versions of the same document may be created and stored for review or later possible usage.

Nitro PDF Reader (32-bit)

Nitro PDF Reader allows you to create PDF files from over 300 different formats. Comment, review, and collaborate. Fill and save PDF forms. Extract text and images. Add a scanned image of your signature and use QuickSign to electronically sign and return documents in seconds. Nitro Reader utilizes the Microsoft Office-style Ribbon interface, The Quick Access Toolbar (QAT) allows you to create an easily accessible group of shortcuts to the tools you use most frequently. Nitro Reader offers navigation panes, including Pages, Bookmarks, Comments, Output, Signatures, and Attachments, allowing for easy navigation of larger documents, and providing a central location for additional content.

Nitro's new free PDF reader takes the key features that you want in a PDF reader, a familiar interface, and smooth functionality and combines them into an eminently usable program that doesn't get in between you and your documents. Nitro has turned the free PDF alternative business model on its ear by providing you with a smart selection of watermark-free editing, drag-and-drop PDF creation, and tabbed PDF reading.

FileCenter

FileCenter is a complete file management utility. With full support for all Windows file types, it allows you to bring all of your files together into one clean, intuitive interface. From there, it provides one-click file operations file preview, converts to PDF, zip, encrypts, securely delete, opens as a copy or new version, send via email, and send via email with on-the-fly conversion to PDF. It also has many time-saving features, such as reusable folder layouts and file naming rules. FileCenter provides full-body searching of documents through its native search engine or through tight integrations with popular desktop search engines, such as Google Desktop Search, Windows Desktop Search, and Copernic.

FileCenter also integrates with the Save and Open dialog boxes of most Windows applications so that you can easily work from a single, unified interface.

DocPoint Express

DocPoint is a document management and imaging management solution that provides organizations of any size with a powerful and affordable paperless office solution. DocPoint delivers high-volume information capture, instant document and record retrieval, and seamless information distribution across the organization. DocPoint eliminates or reduces time spent searching for documents, misfiling, and costly paper reproduction and distribution methods. DocPoint is a flexible document and imaging solution that adapts to meet multi-departmental needs while allowing users to maintain established and preferred procedures. DocPoint 14 is available in Express, Professional, and Corporate editions. Each edition is designed for a different set of document management requirements. DocPoint is available in English, Arabic, Chinese, Hebrew Spanish, French, Italian, German, Dutch and Russian User Interface.

The interface of this document management software is plain and attractive, with its features arranged in intuitive menus. You can think of DocPoint as a virtual filing cabinet. In fact, it uses the same terminology, making it easy for users to make the conceptual leap from paper to electronic documents. Each document--and these can be Word documents, Excel spreadsheets, PDFs, images, or other types of files--is attached to a virtual card listing the author, subject, keyword, and other information. Users store these cards and their attached documents within a folder, which is then placed in a particular "cabinet." For example, the program comes with sample cabinets for marketing, sales, project management, research and development, and quality assurance. Users can create custom cabinets and folders within them so that document storage works just like it always has, but with no paper cuts or jammed drawers. DocPoint also integrates well with Microsoft Outlook, making it easy to send and receive documents via e-mail. The program's built-in Help file is well-written and thorough, providing plenty of guidance to new users. Overall, we think DocPoint is a great choice for anyone looking to break a paper habit.

Dokmee Home Edition

Dokmee Home Edition is the solution for home users to store, organize, and protect their electronic documents. Dokmee Home Edition is a single-user product. It is the goal and drives of Office Gemini to provide end-users with the ease, convenience, and security of accessing documents and files without having to sort through a mess of file cabinets.

Speedy Organizer

The basic "filing rules" that were applied to your paper filing systems are very simple, but nevertheless extremely important. These same rules are absolutely needed in your digital document environment to ensure easy and fast access of all of your digital documents. Speedy Organizer automatically applies "filing rules" to digital documents that already exist in a windows file folder, as well as when they are being scanned in and created from paper originals. These processes will dramatically increase both employee efficiency and significantly increase the speed by which business information flows thru your company. The result is all of your business transactions are completed more quickly, more efficiently and more cheaply. Allowing your business to do more transactions with far less resources. The ultimate result is doing more business with less cost, which equals greater profits. You will have seamless interaction to store documents with Microsoft Office, Microsoft Outlook, Microsoft Word, Microsoft Excel, Gmail, Google Docs, Adobe PDF, Quick Books, now directly integrated with Google Drive and Microsoft Skydrive for online access.

Adobe Acrobat Reader DC

Adobe Reader lets you read and print from any system any document created as an Adobe Portable Document Format (PDF) file, with its original appearance preserved. PDF files are compact and can be shared, viewed, navigated, and printed exactly as the author intended by anyone with Adobe Reader.

Adobe developed the Portable Document Format to standardize electronic document handling. PDF, the file format that carries the business world on its back, is everywhere, from product manuals to legal documents. To open, view, and edit PDFs, you need a PDF reader -- for example, Adobe's free Reader. Despite competition from simpler tools, Reader remains the standard the others are judged against. We looked at the latest version of Reader, Adobe Reader X. With it you can view and annotate all PDF files, sign documents electronically, and access optional Adobe Online subscription services directly from inside its interface.

Conclusion

There is a continuous demand for standard and durable document management software. With regards to this demand, you have compiled some of the best document management software in the market, to facilitate your decision making, as to which document management software to employ for your business.