TOP 10 Windows Apps for E-mail Utilities

We once introduced the best Windows apps for Email. But what if you already have one Email app and want to further enhance your pre-existing email software? In this case, you can check out these email utilities covered in this article. These utilities will help you in receiving alerts for incoming mail, extracting contact addresses from files, reading emails to you, and more. What are these email utilities for Windows? Keep reading to grab more information.

POP Peeper

POP Peeper is an e-mail notifier that supports POP3, IMAP (AOL, AIM, FastMail, mail.com, etc.), SMTP, Hotmail, MSN, Yahoo, GMail, MyWay, Excite, Lycos, RediffMail, Juno, NetZero, and iWon. Other features of this email utility include portability, password protection, an address book, viewing in HTML (or rich/plain text for security), open/send attachments, separate polling intervals for each account. Many options are available to indicate new mail has arrived such as sound alerts (configurable for each account), flashing scroll lock, trayicon balloon, skinnable pop-up notifier, and a customized screensaver. An SSL plugin is available for download which allows you to retrieve e-mail from POP3 and IMAP servers that accept secure connections such as Gmail. With IMAP's Idle command, you will be notified of new e-mail as soon as it arrives in your inbox.

Managing multiple email accounts can be a chore, especially if the accounts are from different providers. POP Peeper offers a solution to set up and manage your many accounts from one place. Automatic Mail check is also enabled by default.

POP Peeper's uncluttered interface places the essential email options to create or respond to messages on a fully customizable Tool Bar. You will have to do some manual work to get your accounts setup but there is plenty of user guidance to help you get started and it handles nearly all of the most popular email services, including Yahoo, Gmail, and Hotmail. By default, you'll see a notification icon on the taskbar when new mail comes in. You can add a sound or opt to see more information about who the email is from and what the subject line is. When you double-click on the Tray Icon, you can quickly check your email, open the program or run your email client.

Installation was easy, but we found it left some Start Menu icons behind when it was uninstalled. If you don't mind these minor issues, POP Peeper's user-friendly approach makes it easier to manage multiple accounts from one place.

Mail Attachment Downloader

Mail Attachment Downloader downloads and processes all your e-mail attachments at once based on your search preference. It leaves all your mail on your server and will not interfere with any other e-mail programs you use today to download your mail. You can set up various filters, like size, file type, who it is from, subject of the e-mail, date, and time stamp, to specify what you want to download. You can also set up a schedule where-in the program fetches attachments on a regular basis in the background when the program is running. The program is minimized to your system tray and will notify you of downloads in real-time. Mail Attachment Downloader works with any Exchange, Office365, or IMAP service. Exchange or IMAP is preferred.

Extracting data from the e-mail subject and body, sending e-mails after downloading, saving e-mails to a database, saving .csv or excels to a database, converting attachments to PDF, TIFF, or other formats, automatically printing attachments and advanced functionality is limited in the free version. But otherwise, the software is fully functional and ad-free.

Download your email attachments to your PC with a single click using Mail Attachment Downloader. This app works out of the box with most of the popular email services and is highly customizable. You can set multiple filters, so only the attachments that matter to you will be saved.

Pros:

Safe: Mail Attachment Downloader only scans your emails, and it doesn't mess with them in any way. So there's no danger of having your emails inexplicably deleted, even if their attachments have been downloaded by the app.

Highly advanced filters: With just a few clicks, you're able to set the app to create a new folder for each person who has sent you attachments and then download them based on size, file type, email address, date range, and text in the email.

Fast: The app performed very quickly when we tested its download capabilities. It took no more than 20 seconds from the moment we clicked the "Connect and Download" button for the software to establish a connection with the mail server, check for attachments, and download 30MB worth of data.

Cons:

Lack of multiple account support: Currently, there is no way of having the app automatically check for new attachments on more than one email account at a time.

Uninspired interface: While the software's functionality is superb, it is obvious that the app was created first and foremost as a utility. The main window looks bland and doesn't offer any sort of a unique experience.

Do you have an old email account that you'd like to archive? Or maybe you just want to use your PC's hard drive as a local backup for your email attachments? Then look no further than Mail Attachment Downloader. While the visuals leave room for improvement, the core functionality is rock solid.

Winmail Opener

Winmail Opener is a small and simple email utility that allows you to view and extract contents of TNEF-encoded files (infamous winmail.dat). That means if you receive winmail.dat on your email, with this email utility you can view the rich text message contents and attachments embedded into this file. This email utility can decode and show RTF message text and all embedded attachments, has full drag-and-drop support and supports command line mode for batch decoding.

Key features and highlights of this email utility:

• Windows mail opener is absolutely free - no nag screen, no ads, no spyware, no time limit;
• Supports RTF message text extraction;
• You can drag-and-drop TNEF-encoded files into the app for opening them;
• Allows to operate with embedded attachments via standard system popup menu (Open, Open with, Copy, etc.);
• Supports command-line mode for batch decoding;
• Multilingual interface (21 languages supported at the moment);
• The executable has a small size and low system requirements;
• Freeware for both commercial and personal use.

Harmon.ie for Google Docs

Free software for Microsoft Outlook makes Google Docs easy-to-use, with full-featured access to your Google documents. Locate, share, and work on Google documents quickly and easily, directly from an Outlook sidebar. Drag documents, spreadsheets, presentations, and PDF files to the Harmon.ie sidebar to upload them to Google Docs. Drag Google document links to an e-mail message, and Harmon.ie will automatically share the documents with selected recipients from your Outlook and Gmail address books as you send the message. Recipients can view and edit the documents on Google Docs using a free Google account.

Work on Google documents from Outlook: organize documents in folders; or star, rename, or hide them. Open and edit documents in Outlook, and export the documents into various popular file formats. Search your entire collection of Google documents from the Harmon. ie search bar, and locate documents using views, folders, sorting, and starred documents.

Google Docs untethers business users, and Microsoft Outlook anchors the business world; when they meet, they make harmony. Or, more precisely, Harmonie makes them: it's a free add-in from Mainsoft that brings easy access to your Google Docs from inside Outlook. You can edit, export, organize, star, hide, share, and search for documents from Outlook, and drag documents directly into the Harmonie for Google Docs sidebar to automatically upload them to your free Google Docs account. You can even share documents with selected contacts in your Outlook and Gmail address books, and recipients can view and edit the documents using their own Google Docs account. It replaces attachments with links for improved speed, flexibility, and accessibility.

When you first open Outlook after installing Harmonie, you're prompted to sign in to Google Docs. A wizard walks you through the process of configuring your account with Outlook, and there's a link on the sign-in dialog that you can click to quickly create a new account, if you need to. The sidebar is a simple, neat affair; it's just an icon-based toolbar, address bar, and document list, but it packs a lot into a small space. After signing in, our Google Docs appeared in the Harmonie window. Clicking on them opened them in Outlook's view, and any changes we saved were saved online, just as claimed. We sent some Google Docs links to a spare e-mail address; when we clicked to open the documents, we were prompted to create a Google Docs account to view them. Adding files to Google Docs by dragging them into Harmonie is pretty cool, but we especially appreciate the software's ability to save Google Docs in other formats, including Office formats and several image types.

Nearly everyone can find a use for Google Docs, and many users rely on Outlook every day. Combining the two improves each; quick access to your Google Docs directly from Outlook saves time, whereas Google Docs add capabilities to Outlook. With Harmonie for Google Docs, it's a win-win situation.

TurboAddIn for Outlook Save as PDF

Easily export your Microsoft Outlook emails to PDF. With a few simple clicks, you can bulk export your emails to PDF format. This is very handy for archival and compliance requirements. Use this Outlook add-in to save multiple emails to PDF format. You can also opt to save attachments from within the email to PDF format. Support is provided for images, documents and PDF files. No additional PDF driver or software needed.

Quotes

Have you ever find yourself linger on at the end of an e-mail message to let out a smile or sit back and reflect for a moment due to a quote appended to the message. Profound or light hearted, a few beautiful words in the signature section of your e-mail message can make someone's day, just as it made yours. Quotes 2006, the latest version of this program that was first released in 1996, inserts random quotes in your e-mail signature.

Quotes a fun utility that lets you manage your e-mail signature files, categorize and use quotations in your e-mail. Left-click the Quotes system tray icon and see a random quotation for an occasional grin. Brighten the day with a fun, historic, philosophical, or encouraging quotation. Version 2007 solved bug: memory issue regarding registry handles, upgraded to the latest version of .NET, and extended configuration.

This vanishingly small program inserts random quotes into your Outlook, Outlook Express, Netscape Messenger, or Eudora e-mail messages. Installing Quotes creates a system tray icon from which you access all the program's features. Hovering your cursor over the icon displays the current quote; you can cycle to the next one by clicking. Right-clicking opens the menu that lets you delete the current quote from the library, add the contents of the clipboard to the library, select a refresh interval, choose a quote category, and edit the appearance of your SIG file. The quotes generally are well chosen, and you can open the libraries as text files and edit them manually. The help file cleared up all our questions. You have to manually remove the SIG file from your e-mail program after you uninstall the freeware or it will continue to show the last quote. Also, we couldn't get it to work with Web-based e-mail accounts. Regardless, with its ease of use and wide selection of sayings, Quotes suits home or business use.

Easy Outlook Express Repair

Easy Outlook Express Repair is a utility for restoring damaged folders in Outlook Express. If Outlook Express cannot find your messages in its folders, you can use Easy Outlook Express Repair to get your messages back as well as to recover the damaged Outlook Express folders. If Outlook Express data files (dbx files) are somehow damaged and you cannot use Outlook Express to view the messages stored in its folders, Easy Outlook Express Repair will help you to extract messages from the damaged folders and save them to the disk. The saved messages can be viewed in Outlook Express and/or imported to any other mail client. Using the program does not require any special skills. You will recover your lost messages just in 2 steps.

To recover messages from a damaged folder, you only need to specify the file to be recovered and the location on the disk to save the recovered messages and do not forget to press the Start Recovery button. Easy Outlook Express Repair will read the specified dbx file, extract messages from it and save them to the disk (in the Demo version only the last 10 messages are saved).

Easy Outlook Express Repair is an easy-to-use wizard having 2 pages. On the first wizard page the user should select an Outlook Express dbx file to be recovered. On the second Easy Outlook Express Repair wizard page, you should specify the location to save the recovered messages to. Supported *.dbx file format of Microsoft Outlook Express version 5/6. Repair e-mails, news and attachments. Repair *.dbx files with the size more than 2 Gb. Repair *.dbx files in a Batch mode. Search dbx files on a computer.

Kernel PST Viewer

Kernel Outlook PST Viewer software allows you to open PST files even if you don't have MS Office Outlook installed on your system or have an older version of MS Outlook. This intelligently programmed software allows you to open PST files without using MS Office Outlook which means, you do not need MS Office Outlook installed on your system. You just download Kernel Outlook PST Viewer, install it on your system and launch it. As soon as you launch it, it'll ask you to browse the PST file you want to open. Browse the PST file, select it and click Ok. The software quickly scans for the asked PST file and displays its contents such as Inbox, Drafts, Outbox, Sent Items, etc. in the MS Office Outlook's hierarchical manner. The software supports both ANSI and Unicode formats of PST files which make it even more useful. The software also makes it possible to copy and print TXT and HTML e-mails successfully.

Kernel Outlook PST Viewer software allows you to see the content of PST files with minor corruptions. The software also enables viewing the PST files which got corrupted due to 2GB size issue. The user friendly software also allows you to view password protected PST files even if you are unaware of the password. The software has got a built-in search option as well which allows you to search for a specific PST file in case you don't remember its location. One can also have a clear preview of generated PST file analysis report highlighting details of items types, mail flow density as per data or sender, interaction made via mail between sender & receiver and so on. Kernel Outlook PST Viewer software supports all available versions of MS Outlook (97, 2000, XP, 2003, 2007, 2010 and 2013) and Windows OS (2000, XP, 2003, Vista, 7 and 8). The software has a self-descriptive Graphical User Interface (GUI) and thus, doesn't require any kind of technical or non-technical assistance to operate.

Harmon.ie for SharePoint

Free software for Microsoft Outlook makes it easy to find, access, and share documents using Microsoft SharePoint, eliminating the need to use e-mail attachments. Simply drag an e-mail attachment or an entire e-mail message to the SharePoint sidebar to publish it on the server. Add document links to your e-mail message to share them with your team. Drag documents to create attachments if the recipient doesn't have SharePoint access. Find SharePoint documents using back/forward navigation, history, search, or favorites. Harmon.ie provides full-featured access to SharePoint documents, enabling you to right click on the document in the sidebar to check-out, edit, and check in a document; edit document properties; or approve documents.

Outlook Duplicate Items Remover

With Outlook Duplicate Items Remover, it's a snap to clean your Outlook folders by removing all duplicates.
ODIR (Outlook Duplicate Items Remover) removes duplicates from Contacts, Calendar, Tasks, Notes and Email folders. To use this email utility, you just need do the following steps: select a folder and click the button Remove Duplicate Items. ODIR scans the selected folder for duplicates and MOVES all duplicates found to subfolder ODIR_duplicate items. ODIR recognizes an item as a duplicate if all of the following properties match those of another item in the same folder.

Other key features and highlights of this email utility:

• Facilitate users to remove duplicate items from password-protected Outlook file;
• Provide various filter options to delete duplicate items from Outlook;
• Draw-out duplicate Outlook items between multiple Date Range;
• ODIR is capable to duplicate items without MS Outlook installation;
• Provide a complete .txt report for selected categories during the process;
• Compatible with MS Outlook 2019, 2016 (32/64 bit) and Windows 10 & below versions.